Effective Strategies to Document Employee Discipline
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Make sure you have the appropriate documentation when disciplining an employee to keep your company out of hot water.Many employers responding to wrongful termination, discrimination, retaliation, or related complaints do not have adequate documentation to show when issues with the employee arose, or that issues were ongoing. Documenting employee misconduct can support future employment decisions, and show that you have taken necessary steps to address and correct disciplinary issues . This topic will assist managers, supervisors and HR professionals develop best practices in managing the employee discipline process. The information will explain the method for ensuring that a thorough, consistent, and effective discipline documentation process is implemented and followed. Following a proper employee discipline documentation process ensures fair treatment of employees, notifies employees of problems, potential consequences, and provides employees with an opportunity to improve. This topic is critical for employers to improve and protect their business, and to ensure that they have established a record of problematic behavior to support company corrective action.
AuthorsPatricia Wheeler, Epstein Becker & Green, P.C.
Effective Documentation of Employee Discipline
• Will Clearly Identify Performance Improvement Areas
• Will Give Employees a Road Map and Time to Improve
• Should Minimize Miscommunication
• Should Avoid Memory Discrepancies
• Should Avoid or Defend Wrongful Termination Lawsuit
Documentation: What Should It Be?
• Accurate, Objective, Consistent
• Employee Discipline Form
• Memo to File
• Verbal/Written Warning
• Improvement Plan
Creating a Discipline Checklist
• Scope of Investigation
• What Policies Are Involved
• Employee's History and Version of the Facts
• Similarly Situated Employees
• Disciplinary Recommendations