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Sponsored by Lorman Education
Product ID: 404020EAU
 
Credit & Course Provided by:

Electronic Records Retention: Mistakes HR Professionals Can Avoid

OnDemand Webinar (92 minutes)

Learn how to effectively take an HR department paperless while protecting company information and complying with 'personnel file' disclosure laws. Learn how to effectively take an HR department paperless while protecting company information and complying with 'personnel file' disclosure laws. A 21st century Human Resources Department is faced with many significant pressures, some of which can conflict with each other. This topic explores how and why effective implementation of an electronic records program for HR data and personnel files requires building a strong three-legged stool, consisting of: appropriate use of computer technology; compliance with a wide range of legal rules; and execution of a sound process management regime. Learn from an experienced employment lawyer and a hybrid technologist/lawyer how to navigate key regulatory rules, data security concerns and technology tools and platforms. You will not only glean many practical tips but also receive links to a wide range of resources that can help you, your colleagues and your clients plan and implement new processes and regimes.

Authors

Robert D. Brownstone, Esq., Fenwick & West LLP John-Paul (JP) S. Deol, Esq., Fenwick & West LLP

Agenda

Derivable Benefits: Effectively Making the Business Case for Going Paperless

• Efficiency

- Search-Ability and Surf-Ability

- Reducing Storage Costs

- Quality Control (QC) and Automated Retention/Destruction Rules

• Information Security

- Reducing Storage Costs

- Confidentiality, Integrity and Availability (CIA) of Data

- Timely and Sound Destruction

• Protecting the Environment

Legal Authorities Supporting E-Records

• Federal and State Statutes and Regulations - Examples

• Federal and State Rules of Procedure and Evidence

• ESIGN Act and UETA

Thorny Issues

• Personnel "Files" - Inspection Rights and Restrictions as to:

- Employees

- Supervisors/Managers

• Data Security - Top Ten Tips

• The "Cloud"

• "Netiquette" Do's and Don'ts

Practical Tips

• The Three Ghosts - Addressing Past/Present/Future Information Sets

• Scanning/Dissemination Protocols

• Compliance Policies' "Three E's"

• Resources for Learning More

Additional Formats

VideoMore Info