Supervisorsí Interactions with Employees Make a DifferenceBarbara Richman SPHR
May 13, 2014 — 2,795 views
This article originally was published in the Memphis Business Journal.
As employers assess their organizations and make plans for the year ahead, one area to be considered is the effectiveness of supervision in interacting with employees. Although there is a need to focus on all members of management, particular attention should be given to employees’ immediate supervisors. Since their responsibilities involve day-to-day interactions with employees, front-line supervisors play a pivotal role in influencing employees’ perceptions of the overall organization, and, in turn, their level of engagement, job satisfaction, morale and productivity.
While supervisors normally are not responsible for developing compensation plans, evaluating benefit programs, making investments that determine the financial health of the organization, or taking similar actions, their impact still is significant. For example, it is a supervisor’s responsibility to communicate with employees on an ongoing basis, elicit their input and provide regular feedback related to their performance.
The way in which supervisors interact with employees can make a difference in their commitment to the job, the department and the organization as a whole. The degree of this commitment can be a determining factor in whether employees speak positively about their employer, go the extra mile in relationships with co-workers and customers, and make decisions not to pursue other employment opportunities.
The following tips can help supervisors and others in management positions focus on their effectiveness in interacting with employees.
1. Build trust with employees by consistently “walking the talk.” You will gain credibility if your actions are aligned with the values and expectations that you communicate.
2. Foster a respectful workplace environment. Make a choice to act respectfully in all of your workplace interactions, regardless of the circumstances. Also establish this expectation for your employees.
3. Recognize that your ability to communicate effectively plays a key role in developing positive relationships with employees. Assess your effectiveness in all areas of your communications, including words, tone of voice, body language and listening.
4. Give credit to your team when others praise you individually for successful outcomes. The team’s pride in a job well done can be diminished if their contributions are overlooked. Keep in mind the quote by John Wooden, “The main ingredient of stardom is the rest of the team.”
5. Develop a habit of recognizing individual employees and the overall team for performance that exceeds expectations or in other ways merits acknowledgement. Positive feedback, a “thank you” and other expressions of appreciation, whether given in public or private, are means of reinforcing behaviors that contribute to individual, team and organizational success.
6. Show employees that you value and care about them as individuals. You can make a difference in workplace relationships by doing little things that have meaning to each employee, such as celebrating birthdays, sending cards on special occasions and discussing favorite hobbies or sports teams.
7. Create a workplace that is inclusive and values diversity. View your team as an orchestra in which each position plays an instrument that contributes to its overall “voice.” The team’s success depends on the unique contributions of each team member in working toward common goals.
8. Maintain open lines of communication with employees. Take time to interact with employees in their work setting. Also, establish an “open door policy” that encourages employees to bring questions and concerns to your attention.
9. Keep in mind that the negativity or positivity expressed in a leader’s communications can influence employees’ perceptions. Consider how your tone impacts the workplace environment and employee morale. Decide if there is a need to examine ways to communicate messages in a more positive and caring manner.
10. Raise issues related to problems with an employee’s performance or conduct in private. An employee who is criticized publicly may become defensive and less receptive to making needed changes in behavior. Discussions of this nature also can be embarrassing for those who are present and result in questions about your judgment as a leader.
11. Share information on an ongoing basis to increase employees’ knowledge of their jobs and the organization. Informed employees are more likely to offer suggestions that build and improve upon others’ ideas.
12. Initiate discussions related to job performance on a regular basis with employees. These communications decrease the potential for surprises, since they provide an opportunity for employees to gauge how well they are performing relative to management’s expectations and to make timely changes, as necessary.
13. Adopt a constructive approach to resolving conflicts. Demonstrate skills in conflict prevention and resolution that enable you to serve as a role model for employees. Your behavior can lead employees to express differences of opinion in a more respectful and professional manner.
14. View your leadership development as a process of continual learning. Look for opportunities to increase the effectiveness of your interpersonal as well as technical skills, recognizing that both play a role in your success as a leader.
Barbara Richman SPHR
Barbara Richman, SPHR, is a senior consultant with HR Mpact, a human resource consulting firm, www.hr-mpact.com. She can be reached at (901) 685-9084 or [email protected] This article has been written to provide readers with general information on the topic and is not intended to be used as a source of legal advice.